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HUB Administrative Assistant

Eastern Region
Division Operations, Eastern Region, Ontario
Locations 122 Patterson Cres, Carleton Place ON
Job Term 1 Permanent
Job Code Office Administration 8 (08OAD)
Salary $26.92 - $31.31 per hour
Posting Status OPEN
File No. OCWA-118-24-ER
Job ID 215986
Job Closing June 17, 2024

 

The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.

Become a Hub Administrative Assistant with OCWA today!

In this role, you will provide administrative assistance in support of all activities required for the Eastern Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

  • Flexible learning and development opportunities.
  • Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
  • Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 30 years.
  • Work with an organization committed to innovation and advanced technology.
  • A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
  • Maternity and parental leave top-up benefits including for adoptive parents.
  • Knowledge:
    • Excellent knowledge of office administration, procedures and processes.
    • Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
    • Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
    • Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
      Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.
  • Skills and abilities include:
    • Excellent planning, time management and organizational skills.
    • Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
    • Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
    • Good analytical and evaluation skills to analyze data and prepare reports/summaries.
    • Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
    • Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
    • Ability to work independently and in a team oriented environment.
    • Ability to travel within the region as needed.
  • OPS commitment to diversity, inclusion, accessibility, and anti- racism:

    We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

    We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

    Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

  1. You must apply by e-mail and the job competition quoted in the subject line.
  2. You must show how you meet what we are looking for clearly, completely and concisely; we rely on the information you provide to us.
  3. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
  4. Send application/resume with covering letter (PDF format preferred) saved using the JOB ID and First Last Name.

Send application/resume with covering letter (PDF format preferred) saved as “Job ID – First Last Name” to:
Ontario Clean Water Agency
Hiring Manager: Kelly Klein-Swormink
Email: KKlein-Swormink@ocwa.com

 

Ontario Clean Water Agency is an inclusive employer.
We will accommodate your needs under the Ontario Human Rights Code
The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment, Conservation and Parks. In 2023, OCWA staff treated water and wastewater, and provided other technical services for 318 clients in the province including 169 municipalities, 16 First Nations, 108 commercial and industrial clients and 25 government and institutional clients. Municipal clients range in size from populations as large as 1.5 million in the Region of Peel to as small as 2,400 in Moose Factory. This broad scope of experience ensures OCWA has the expertise to solve any issues that may arise, in any size or type of treatment process in the province. Our Agency has grown its municipal client base every year over the past 30 years is proof of this value. We continue to focus on our people and strategies to attract and retain competent staff.
Note: Thank you for your interest, we will contact you only if we choose you for further screening or an interview.